Gmail is the most popular email service to date, thanks to its creator, Google, the name which is often associated with user-friendliness and security. Despite what the company does to keep your emails safe, you may still be preyed on by hackers, phishers and scammers from all over the Web.

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Well, the good news is that Google has been forging its Gmail security system by adding new security features, most of which we do not know about. Today we want to show you 10 essential, technical and non-technical tips that will further strengthen your account security from any possible threat and scheme.

While some of them might sound complicated at first, their instructions are extremely easy and they can be completed without any further study, so embrace them and you will prevent one of the worst nightmares of your life – a Gmail breaking and entering!

Recommended Reading: 18 Helpful Tools For Better Gmail Experience

1. 2-Step Verification

To combat the growing account theft issues, Google has introduced a security feature which will greatly strengthen your account: 2-step Verification. In general, it adds an extra layer of security by enquiring a code that will be sent to your phone every time you request for the account access, thus making it impossible for anyone to hack into your account without your phone.

Sounds problematic? Probably not. The awesome thing is that the setup is fairly easy, you just need to visit the setup page and follow a series of simple instructions, and that’s all, you are good to go! In case you need any troubleshooting in the future, you can also visit the Help page to seek for a solution.

With this 2-step verification, you can even create a backup phone number and printable backup codes as alternatives to access your account if you lose your phone. For applications that cannot request for the verification code, you can also create an application-specific password for them. So basically your account will be inpenetrable, unless your closed ones betray you.

It might feel a bit annoying the first few times, but it beats getting your account hacked and then getting blackmailed to regain access to your own email account, doesn’t it?

2. Enable HTTPS Security

When it comes to accessing your Gmail account in public wireless or non-encrypted networks, HTTPS could mean your security. Leaving HTTPS disabled will only make it easier for attackers to crack open a path into your Gmail account. HTTPS is enabled by default, but past experience has taught me that it’s always better to perform a check to ensure that the HTTPS option is on.

To do the check, log into your Gmail account. A big gear-like icon will appear on the top right side of the interface. Click on the gear icon > Settings > General > Browser Connection and see whether the option, “Always use HTTPS” is checked. Remember to save the changes!

By doing this, your account is potected by a secure protocol that provides authenticated and encrypted communication. Oh, if you’re doing this on public computer, do remember to log out of your Gmail account after using it!

3. Check Granted Account Access

The first thing you must check to see if you have suspicious activities happening in your Gmail account, is probably your granted account access settings. I guess if a hacker had a chance to infiltrate into your account, he will probably add his own created fake mail account into your Gmail for easier future access, or for a re-hacking session if his other tricks were exposed and removed.

Well how can he do it? It’s really easy, he just has to hack into your Gmail account, click on the gear-like icon, select the Settings > Accounts and Import > Grant access to your account, then add any fake email account into it. Now that you know the route, it’s your turn to perform the steps mentioned above, except that instead of adding account, you have to check if there’s any account you didn’t authorize access to your Gmail.

Also, be sure that the option, “Mark conversation as read when opened by others” is checked, so whenever someone is reading your mails without authorization, you will know about it. Keep your eyes peel for this option.

4. Check Your Filter, Forwarding and POP/IMAP

In 2007, a famous designer, David Airey’s Gmail account is hijacked. To make the long story short, the hacking started when the user has its account signed on and he went to visit a bad site. The site added a backdoor to extract information from the Gmail account, and the backdoor is the Filter. Filters can potentially transfer emails as long as the victim has the filter in his account.

Therefore, it’s vital for you to actually check your account settings to delete suspicious filters. The check is real easy. As usual, you just need to log into your Gmail account, then after clicking the gear-like icon, choose Settings > Filters to check and delete the Filter you didn’t put there before.

You will also need to check the “Forwarding and POP/IMAP” tab as well to confirm that there is no foreign forwarding address included in this tab apart from those assigned by you. Do perform a check on these stuff when you feel that something unusual is going on in your account. Your prevention methods will save you from experiencing problems in the future.

5. Revoke Unauthorized Access

Just like what you did to most applications in Facebook, you might have granted permission to any website or web application that requested for access into your Google Account, and that’s one of the hottest tricks that hackers use to access your Gmail.

Many Gmail users wouldn’t notice this security hole easily, as the option comes from your Google Account, not your Gmail account. And heck, it’s really easy to check if you’ve granted too much trust in them: log into your Google Account, then access this page, and you will see a list of sites and/or web applications that you’ve granted access to.

Click “Revoke Access” if you find any doubtful applications, and it’s a good practice to revoke access to any application that is unnecessary anymore, even if they are not harmful.

6. Track Account Activity

The best method to check if you’re actually hacked is to know your account activity. Fortunately your Gmail is created by the Google who can do wonders with security features. One proof of that is they have developed an Activity Information panel for you to track your account activities.

It’s really easy to access the Activity Information panel. We may have even scanned through it all the time without actually noticing it. Sign into your Gmail and on the bottom part of your mail, you could see the message saying “Last Account Activity: (number) minutes ago“; click on the “Detail” then you can see the access type, location & date that you have signed into Gmail in past few days.

Under the panel you can also set the Alert preference so Gmail could alert you when it detects certain unusual activities. Be sure to always check the Activity Information panel any time you notice any weird stuff happening in your Gmail.

7. Embrace security plugins

In the end, no matter how strong your security is, you might end up getting tricked by phishers and scammers. To combat these tricky situation, you can adopt browser plugins which will greatly strengthen your online security by aiding you in recognizing phishing sites and by removing threats, at the cost of hundreds of kilobytes!

Web of Trust (WOT) is an awesome browser plugin that checks whether you are accessing a bad site. When you entered a potentially bad site, WOT will show you a dark page covering the front page of the site, and inform you that the site has poor reputation, while blocking you from accessing the page. WOT is available for major browsers like Firefox, Google Chrome, Safari, and more!

On that matter, there is a double-edge sword called cookies. It stores certain user information and preferences for convenient site information access in future, but it also leaves a path for attackers to infiltrate your computer. That’s when BetterPrivacy comes to the rescue. Basically it removes special long-term cookies, thus greatly eliminating the chances for attackers to hack into your account.

Better Privacy is only available for Firefox, but you can get similar plugins by searching your browser’s plugin store with the term “privacy“. Other than that, you can browse the Firefox Add-ons Page, Chrome Web Store, Safari Extension Gallery or any other browser’s plugin store to get more security tools for your browser. But always remember to check the plugin before adopting it, as you might know, sometimes the help could be the culprit itself!

8. Enhance Security Question’s Answer

You will be surprised to the fact that hackers love to hack into your account from your mail recovery’s security question, than to confront your already strong password directly. It’s really reasonable though, since most websites teach you to create a strong password, but they didn’t tell you to spawn a tricky recovery question and/or answer.

For this one I will like to have my personal trick exposed to you: create a question with an absolutely wrong answer. It’s really simple, let’s say you made a question, “Who is the lover of my mother?” (please don’t use the combination of this question and the answer below since we covered it here), then you can put the answer as “my mother loves to eat burger“. Make it as nonsensical as possible, but keep the answer strongly related with your past, so you can remember it easily and only you will know the answer to it.

Once you got your own tricky question and answer, you can change your password recovery question by accessing your Gmail, clicking on the gear-like icon > Settings > Accounts and Import > Change password recovery options, then click “Edit” on the Security question option and replace it with your new question. One more job is done to fortify your Gmail account.

9. Create a Strong Password

Unless you’ve enabled 2-step verification, your password is the only entity that guards all your mails, contacts and sensitive information. In order to make your Gmail account more invulnerable to the hacker, you need to create an invulnerable password.

Avoid easy passwords like “iloveyou” or “password” or “1q2w3e4r“, all of these can be easily hacked. That said, you shouldn’t create 3 kinds of password, which are listed as below:

• Password which consists of words that can be found in dictionaries.
• Password which consists of words only or numbers only.
• Password which consists of your name or any personal information existed on web.

Now on the strong password creation, that’s a great memory trick called Mnemonic, in which you utilize your brain function to remember a password. Let’s say you want to create a long password, you can use a sentence like “icreatedthisaccountin2012“. But the password is too long and it still can be hacked easily, so you can take the first letter of every word and combine with the numbers to become something like “ictai2012“.

Well, it’s not really a strong password, so you should add in your own “unique symbol” like @ on every 2 letters/numbers, which becomes “ic@ta@i2@01@2” (please don’t adopt this password since we explained it here). This should look safe, and it takes short time to master.

Be creative! Otherwise you can go hardcore by creating 24 keys password with random words, numbers and symbols, and try to memorize it every day. Normally this only costs you around a week to get well-accustomed with it. You’ll be surprised at how fast you can memorize it since your brain is forced to retrieve this essential information every time you want to access your important account.

After you’ve set up your password, you can test your password’s strength directly though The Password Meter, and also possibly obtain some valuable tips from the site.

10. And Never Trust Anyone

Even (and especially) when you receive emails from your loved ones, because their account might be hacked and those emails are actually sent not by them and without their permission. I believe that most people already know about this but I feel it important to list this advice down nonetheless.

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The fact is that I can’t really count how many scam or phishing mails I’ve received from my friends’ hacked accounts. Fortunately I was calm enough to not open the “I love you” email, but there could be certain mails like “Robbed in China” scams in which "your friend" asks for your emergency help, and these are the ones that could really trick you as the request for help is coming from your dear friend.

Normally your first reaction would be to ignore the mail, but if you’re really curious about the situation, then reach out to the friend or his/her family members to verify the crisis before extending any help . Otherwise, you’re the one who will face the crisis, so please keep the warning in at the back of your mind any time!

Conclusion

Ther is one more truth that you might find disturbing: if a professional hacker really wants to hack into your account, there’s basically no way for you to prevent the attack. However, if you do your best to prevent the possible methods of attacks, then the chance of your account being hacked will be greatly decreased. Usually the thief won’t invest too much time on a random account.

Personally I prefer the combination of the 2-step verification and Web Of Trust add-on, since the thief cannot access your account if he doesn’t have your phone and the WOT would stop you from visiting a page and making yourself a victim so easily.

Have a better tip or thought on securing everyone’s Gmail account? Feel free to expose them in the comments!

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Creating multiple folders to start organizing files could be a tedious and time-consuming job in Windows. The standard way to create a new folder in Windows is by right-clicking on the root folder, going to ‘New’ and selecting ‘Folder’.

WIth iOS and Android, the same action can be executed with a simple drag-and-drop of one or multiple files over another. It is a lot faster than the conventional way and this is precisely how Smart Folders works.

Smart Folders is a free desktop app that lets you create new folders instantly with a drag-and-drop without using the right click button. A seamless experience of creating new folders on iOS and Android, it is now available on Windows as well.

1. Install Smart Folders

1. Installation is simple, you can proceed to download Smart Folders and run the downloaded file. A small Smart Folders window will appear.

   

2. From the Smart Folders window, click on the Install button, and seconds later you will see a notification stating that installation is done.

   

2. Start Creating new folders

1. With Smart Folders installed, you are now ready to create a new folder with drag-and-drop. Simply highlight any group of files you want to organize under a new folder.

   

2. Drag and drop all of it into the file you want to group together under the same folder.

   

3. A new prompt window will pop up asking you to name the new folder you are creating. You can name your new folder now.

   

4. After naming your folder, click ok, and you will see a new folder created with the name you entered.

   

Conclusion

You can use Smart Folders on Windows 7, Windows Vista and Windows X, and it works on both OS, 32- and 64-bit. If you are using Windows XP, and the app doesn’t seem to work after installation, try restarting your computer before you using the drag-and-drop feature.

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